In this digital age of business, you might think that older technologies such as fax are obsolete. But that’s just not the case. Physical fax machines may be used less and less these days, but in their place comes a new solution: electronic faxing.
Let’s take a look at the top ten reasons you should embrace electronic faxing solutions for your business.
1. Electronic fax is a simple, easy-to-use system.
Traditional fax machines are among some of the simplest office technology that exists: feed in your documents, punch in a number, sit back and wait for delivery confirmation. Anyone can do it – and the best news is that it gets even easier with electronic faxing! There’s no machinery or phone line involved; all you need is an internet connection and access to email.
2. It’s an international business solution.
Companies all around the globe recognise faxing as a core component of business communication. It’s the most convenient way to send important documents internationally while keeping them safe and secure.
3. It’s a ‘greener’ way to send and receive documents.
Electronic faxing is a great example of technology’s ability to go a little greener. There are no bulky machines or hardware that will one day end up in landfill; there’s less paper and toner used as well, so overall electronic faxing is a much more eco-friendly option.
4. Faxes are easily traceable.
No more waiting around, wondering when a client has received your email or accessed the file you’ve shared with them. With electronic faxing, you’ll receive a notification about the status of your outgoing fax, and you’ll be able to tell instantly when it’s been delivered successfully.
5. There are certain legal assurances and benefits to faxes.
When you send a fax, you’re guaranteed certain legal assurances – namely, that nobody can intercept or make changes to the transmission between sender and receiver. Furthermore, electronic fax software usually includes digital signature functions – and electronic signatures are just as legally binding as physical ones.
6. A fax’s delivery is guaranteed.
With a fax, the receiving machine must acknowledge that it has received a fax successfully. It will provide a notification letting you know whether your message has been delivered. In the case that sending has failed, it will notify you immediately so you can resend the document.
7. It’s a secure way to communicate.
Any attempted outside interference to an electronic fax is able to be detected by the sender or receiver – and will cause the transmission to cease. This means that faxing documents digitally is a super secure method of business communication.
8. It’s a long-established, trusted way to do business.
Everyone in business knows what faxing is and how it works. Some people may not trust ‘the cloud’ or other relatively new aspects of business technology – but faxing is something most people trust and are familiar with. Upgrading to electronic faxing just makes things more convenient while still providing that sense of longevity and trust.
9. Digital fax providers offer much more than just faxing.
Electronic fax providers, such as eFax, don’t just offer simple faxing. You’ll get plenty of extra features alongside your digital fax solution: toll free numbers, large file sharing, cloud storage, and electronic signature capabilities, to name just a few. Plus, to bring things truly into the digital age, there might even be an app for faxing… (See final point below!)
Intrigued? Read more about the features offered by eFax here.
10. There are apps that let you fax!
There’s an app for everything these days, and faxing is no exception! Electronic faxing services like eFax come complete with a handy mobile/tablet app from which you can manage all your faxing needs. Talk about business on the go – with the convenience of faxing in app format, what can’t your business do?
There are so many reasons why your business would benefit from upgrading to electronic faxing. These are just a few – but when you really take a look at the enhanced features and advantages on offer, it just makes sense that electronic faxing is the way to go. So what are you waiting for? Ditch the bulky, inconvenient fax machine and make the switch. Your business will be better for it.