Fax by Email with Ease from Any Email Application
There are many different email services you can use and any of them can become your mobile fax machine as well. This includes internet email services, like Gmail, and local email software, like Outlook. No matter what your email service is, you can send and receive faxes with your email account.
Internet Email Faxing
With an internet email service, you will need to be connected to the internet when you create your fax. You’ll simply upload documents you want to fax as email attachments. Once the documents are attached, you can send your email to [email protected] For example, if you wanted to send a fax to a fax machine at the phone number (where 61 identifies you are sending a fax within Australia), +61 (0)2 7010 1111, simply send your email to [email protected] Once your fax is sent, you will receive a confirmation email to let you know the fax was sent. Additionally, your incoming faxes will be delivered to your internet email account as attachments.
Email Software Faxing
Sending a fax with any email account will require an internet connection, but you can create your fax in advance if you are using email software rather than an internet fax. The process of creating the fax is the same as above. You’ll attach the documents you want to fax and enter the recipient’s phone number in the email address in the same way as the example above. However, the attachments will not be uploaded and the fax will not be sent until your computer connects to the internet again. In the meantime, the email will be stored in your out box. Once the computer is able to connect to the internet, upload the attachments, and send the email. You will automatically receive a send confirmation email.
30 Days of Free Email Faxing
Sending and receiving a fax by email is quite easy, and now you can experience faxing by email free for 30 days. Use this time to experiment with all the features and see how online faxing fits into your online toolkit. You can cancel your trial at any time within 30 days with no commitment, but our many satisfied customers suggest you’re going to keep the service and love it.
Fax by email application
There are four ways to fax with online faxing: email faxing, mobile app faxing, desktop app faxing, and web browser faxing. You can send an online fax through email by following these steps:
- Type your recipient’s fax number into the ‘to’ bar, using this format: “[email protected]”. Always ensure you include your recipient’s area and country codes (i.e. ‘612’ for Sydney) as well as their full local fax number.
- Write a message in the body of the email. This text will become your cover page.
- Click ‘attach files’ and select up to ten files to fax.
- Press ‘send’. You will receive a confirmation email once eFax has successfully processed your fax.
You can also receive faxes through your email inbox using these steps:
- Open your inbox.
- Search for emails with the subject line “Fax Received From (fax number)”. These emails will come from the address “[email protected]”.
- Press the email as your fax will be attached.
- Use the options on-screen to forward, edit, sign, print or delete your fax. eFax automatically saves all faxes sent and received via email.
If you have already signed up for online faxing with eFax, you can send a fax by email using these steps.
- Open your inbox and click ‘compose message’.
- Click the ‘to’ bar and type in your recipient’s fax number. Make sure you use the format “[email protected]”, and don’t forget to include your recipients country and area codes (i.e. ‘618’ for Adelaide).
- Create a cover page by typing a message into the body of the email.
- Attach up to 10 files by clicking ‘attach files’.
- Click ‘send’. You will receive a confirmation email once eFax has processed your fax.
When you receive an online fax, it will be automatically saved and delivered into your inbox. Follow these steps to open it.
- Open your inbox.
- Search for emails from the address “[email protected]”. eFax marks each fax with the subject line “Fax Received From (fax number)”.
- Click the email your desired fax is attached to.
- Use the options on-screen to delete, edit, print, forward or sign your fax.
If you want to fax via email but have not already signed up for online faxing, you can try email faxing with a free 30 trial to eFax.
Faxing by email is just as quick and secure as faxing by mobile app, web browser or desktop app. To send a fax via email, you simply follow four easy steps:
- Click ‘compose message’.
- Type your recipient’s fax number into the ‘to’ bar, using the format “[email protected]”. Make sure you include your recipients country and area codes (i.e. ‘612’ for Canberra).
- Create a cover page by typing in the body of the email.
- Click ‘attach’ and select up to 10 files.
- Press ‘send’.
eFax will then transmit your fax in an average of 60 seconds or less, depending on your local internet speeds.
When you send a fax via email, eFax will also protect it with Transport Layer Security (TLS). TLS encodes the contents of your fax with a cipher before transmission. Once eFax has delivered your fax, the system decodes your fax automatically. If someone intercepts your fax during transmission, encoding your fax ensures it is unreadable to prying eyes. TLS also sends your fax with a security certificate that assures eFax that no one has intercepted your fax.
Each online fax provider supports different email providers, so let’s take leading provider eFax as an example. eFax currently supports email faxing through Microsoft Outlook, Yahoo and Gmail. If you email through one of these providers, you can connect your email to your faxing system. Then, you can send faxes using the steps below.
- Open your email inbox and press ‘compose message’.
- Click the ‘to’ bar and type in your recipient’s fax number. When sending a fax via email, always use the format “[email protected]” with spaces. You must include your recipient’s country and area codes in their fax number (i.e. ‘613’ for Bendigo.
- Type a message into the body of the email to create a cover sheet.
- Click ‘attach’ and select up to 10 files to fax. eFax supports most major file types, including PDF, DOC, TIFF, MP3, JPEG and PNG files.
- Click ‘send’.
Once you have connected your email to your online faxing number, you can also receive faxes through your inbox. eFax marks received faxes with the subject line “Fax Received From (fax number)”.