Faxes might seem like a business relic of the past, but have you heard of internet fax? This new digital method of faxing allows you to send and receive faxes online or via email. In fact, as long as you’ve got a device that can be connected to the internet, you’re able to use internet fax – without all the old equipment that was once required.
So, is internet fax something your business needs? To find out, let’s take a look at five of the key ways internet fax can benefit your business.
1. It can help you save money.
With internet faxing, there’s no need to purchase or maintain a fax machine, ink or paper. Between repairs, equipment and toner refills, a physical fax machine is costing your business hundreds of unnecessary dollars every year.
Furthermore, by upgrading to digital fax, you won’t have to keep paying the fees associated with a dedicated phone line for a fax machine. Basically, you’re cutting the cost of one whole method of business communication, which will save your business some crucial cash in the long run.
Installing internet fax is a cost-effective process, too; all you need to do is select a plan that suits your business and you’re good to go – no hardware purchases or installation required.
2. It’s modern, progressive and convenient.
The digital sphere rules the world these days, and businesses must stay up-to-date with the latest trends and technologies to remain successful. Upgrading to digital fax helps your business stay modern and ahead of the game. Of course, other businesses may still be using physical fax, but when you upgrade, you can still stay in touch with those using outdated technology – without having to use it yourself.
Another great benefit of digital fax is that it’s environmentally friendly. Rather than using reams of paper and litres of ink to send messages, you’re conducting communication entirely online and reducing your business’ environmental impact.
3. It’s easy to set up and maintain.
You and your employees may cringe at the thought of implementing an entirely new communication system. Won’t it take a lot of time and effort to set up and integrate into your daily business dealings, you may ask? Well, you’ll be pleased to hear that digital faxing certainly won’t!
Internet fax is very easy to set up and maintain. All you need is a computer or device with an internet connection. Then you simply choose a plan and sign up with a provider, and you’re ready to go!
4. It encourages portability and scalability.
Many companies need to conduct business on the go nowadays, and internet faxing is a tool that fits right in with portable business. You’re not restricted to sending and receiving faxes from a machine in your office; instead, you can use your laptop or an app on your smartphone to send and receive faxes from anywhere in the world.
Furthermore, most digital faxing plans are unlimited (or at least have very high limits), allowing for scalability as your business grows and your communication needs expand along with it. Even as you hire more staff, or introduce working-from-home procedures, your faxing processes won’t be interrupted, as all employees will have easy and secure access to digital fax.
5. It’s efficient and secure.
There are certain security risks associated with traditional faxing. First and foremost of these is the fact that anyone who has access to the physical fax machine could potentially intercept documents that aren’t meant for them!
With internet faxing, however, all faxes you send and receive will be digitally encrypted (usually with SSL and 128-bit encryption) to ensure they are transmitted safely, privately and securely. This means you can feel confident in the knowledge that your confidential documents are being sent and received with the utmost security.
Furthermore, internet faxing can be easily paired with extra security measures such as digital signatures, without the hassle of printing or scanning.
Now that you’ve learned some of the benefits of internet faxing, it’s time for your business to make the upgrade! Check out the extensive features offered by a reputable provider such as eFax and start your digital fax journey today.