Leverage Document Sharing Abilities to Achieve Your Business Goals

What are online faxing document sharing capabilities?

With online faxing, you can share documents with anyone, at any time, from anywhere. Unlike traditional faxing, online faxing transmits faxes via the internet: meaning it only takes a few seconds to share your document. 

As each online faxing service is unique, they all have different document sharing capabilities. Let’s take eFax as an example. With eFax, you can share up to 10 files per fax, with each file containing multiple pages. eFax supports all major computer file types, including PDF, TIFF, DOC, PNG, PS, PSD, MOV and MP3 files. eFax’s faxing system also features large file transfer up to 3GB. eFax’s online faxing system doesn’t just limit one recipient, either. Documents shared with eFax can be sent to multiple recipients simultaneously, including recipients located internationally. 

As online faxing is a more robust technology, its capabilities are currently far greater than email. On average, email servers can transmit files 10MB - 25MB per email, which pales compared to online faxing. As online fax providers have designed their systems specifically to share large documents, online faxing is the cheaper, faster and more efficient choice for businesses. 

Is document sharing through online faxing secure?

Document sharing through online faxing is extremely secure. When you share a document via online fax, your online faxing provider encodes your document with Transport Layer Security (TLS) - the successor to Secure Sockets Layer (SSL) encryption. TLS encryption your document’s contents before transmission. After your documents reach their recipient, TLS encryption decodes your document with a unique cipher. 

TLS encryption is a secure and safe form of document protection. If someone intercepts your document during transmission, TLS ensures that the contents of the documents are unreadable - keeping your private information away from prying eyes. There is also another advantage to using TLS encryption. TLS encryption transmits your document with a digital certificate, ensuring your faxing service that no one breached your document’s security.

As online faxing services have specifically engineered their systems to keep your documents safe, your service provider automatically stores your documents with cloud-based storage. Storing your documents in the cloud is safer than storing documents on your computer or offline, as only people with access to your device and online faxing system can find your faxes. 

What is the difference in file size transfer from email to online faxing?

Online faxing has a greater file size transfer capability than email. Depending on your email provider, you can send 10MB - 25MB per email. This file size capability is adequate for sending short PDF and DOC files but falls short for other file types. Although most email service providers support JPEG, PNG, MOV and MP3 file types, the file size limit makes transmission of these files tricky at best. 

As online faxing is engineered specifically for document sharing, its capabilities are usually better - though this depends on your online faxing provider. For example, eFax allows you to send up to 10 files at once as well as fax files up to 3GB with Large File Transfer. Each fax transmission you make with eFax can reach multiple recipients, even internationally. eFax also supports a wider range of documents, as you can send PDF, TIFF, DOC, PNG, PS, PSD, MOV and MP3 files. 

As the document sharing capabilities of online faxing are up to 3GB and email’s capabilities are up to 25MG, online faxing is the superior form of document sharing. 

How fast is document sharing through online fax?

As online faxing transmits faxes via the internet (not old fashioned ISDN/ PSTN fax lines), document sharing is extremely fast. On average, online faxing providers transmit a single-page document in less than 60 seconds. During the first 10 - 30 seconds, your online fax provider encodes your fax with Transport Layer Security (TLS) encryption and validates your recipient’s fax number. Then, it takes your service provider 20 - 30 seconds to transmit each page. Finally, it takes another 15 seconds for your online faxing provider to confirm that your fax has been received and send you a confirmation message. For comparison, it takes an average of 2 - 15 minutes to transmit a document via ISDN/ PSTN fax lines.

As online faxing transmits documents via the internet, the transmission process is much faster than sharing documents through a physical fax machine. Naturally, if you have a high-speed internet plan or live in an area with good telecommunications infrastructure, your individual document sharing speeds will be faster than average. Speeds will also improve across Australia in the next decade, as the 5G network is rolled out nationwide.


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